How to Edit Text in a PDF

PDF files can be easily opened and viewed, but modifying is much more complicated - especially when it comes to text editing in a PDF. Knowing how to edit the text in a PDF offline is incredibly beneficial for anyone who needs to effect swift changes without needing the document to be loaded online or worrying about security issues. It gives users greater control over their documents and a wider choice of fonts and graphics.

If you wish to edit PDF text, you will need to have a powerful PDF editing instrument that has functionality for that. Read on to find out what tools can help you with this task.

1. Edit Text in PDF with Icecream PDF Editor

It is a high-quality free software that is really easy to use. It enables you to edit text on PDF, insert new one, and add annotations.

  1. Download PDF Editor, and start the setup process.
  2. Open the program when complete to proceed to editing the text in the PDF file.
  3. Open the PDF document by hitting the "Open..." button, or in the "File" menu choose the file you wish to open. The drag-and-drop mechanism is supported for opening files as well.
  4. Tap the "Edit" button in the upper-left-hand corner.
  5. Edit text in PDF. The description of the tools you can find below.
  6. Press the standard "Ctrl+S" hotkey combination to save the changes. The "Save" option in the "File" is available.

If you need to edit the PDF text and save the document as a new file, then use the "Save as..." option in the "File" menu. You can specify a new path and a new filename for the file.

PDF Editing Tools

You have two options to edit the text in PDF:

  • Using the "Select" tool (enabled by default when in "Edit" mode); just double-click on any text in the PDF and you will be able to modify it. Select tool of Edit mode
  • Select the "Add/edit text" tool in the left-hand panel. Hover the mouse cursor over the line with the text you wish to adjust and tap at the exact point where you want to add/edit the text on PDF. You can set different text settings such as size (in points), alignment (left, right, or center), font, color, and opacity. You can apply bold and italic properties if needed. Hit "Enter" on your keyboard to start a new line. Click elsewhere within the program's window to save the newly entered or edited text (or simply press the "Ctrl+Enter" hotkey combination to do it faster). Edit text tool of the Edit mode

Icecream PDF Editor: Benefits

  • Permits users to make rapid modifications without needing Internet access, making it perfect for those who don't always online or don't want to switch between apps while editing their documents.
  • It also offers an easy-to-use interface localized in several languages. It has all the features necessary to edit text in PDF, such as font selection, alignment, and size adjustment.
  • Users can save their edited documents directly to their device, meaning they no longer require fretting over uploading or downloading files from a server or cloud storage platform.
  • There are 4 main ways to work with PDF: Edit PDF, Annotate, Manage Pages, and Fill in Forms. An exceptional set of tools is available in each mode.
  • Supports Windows 11, 10, and earlier versions, runs Intel, AMD, or any other compatible processor, and does not lack much disk space.

As shown above, there's nothing difficult about editing text in a PDF when using the intuitive Icecream PDF Editor.

2. How to Edit PDF Text Offline with Adobe Acrobat?

Editing text in PDF documents can be tough, especially if you don't have online access. Fortunately, Adobe Acrobat can help you make changes and edits to your PDFs while offline. Look how:

  1. Open the document with Adobe.
  2. Press on "Edit PDF".
  3. Select the text that needs editing by clicking and dragging your cursor over it.
  4. Make any changes you need to the content, such as correcting spelling, highlighting new text, updating fonts, or rewriting mistakes.
  5. To preserve the changes, hit on "File" then "Save As". Choose the location to save the updated version of your document.

Adobe Acrobat makes it simple to edit a PDF document even offline. This is great for when you're traveling or away from home for an extended period of time and still need to alter your documents. Here are the advantages and disadvantages of modifying text in a PDF when not online with Acrobat.


  • Adobe Acrobat has an intuitive user interface, so it's uncomplicated to comprehend its usage.
  • You can access and change the text in a PDF anytime, anywhere, as long as you have the software installed on PC.
  • Adobe Acrobat allows you to edit text, images, and other elements of PDFs easily and quickly.
  • The security of Acrobat ensures that your data remains safe while you're editing your PDFs offline.


  • Adobe Acrobat is not cheap and there are cheaper alternatives available.
  • The features existing in the offline version are limited compared to the online one.
  • It can be difficult for beginners to learn how to use all the features.
  • Editing large PDF files can be slow and cumbersome with Adobe Acrobat offline.

3. How to Edit text in PDF Offline with Xodo PDF Reader?

Xodo is an outstanding tool for PDF editing not connected to the web. It is user-friendly and enables users to adjust rapidly and accurately.

  1. Download the free Xodo app and install it on your computer or device.
  2. Launch the app and pick the PDF file you wish to edit.
  3. To edit PDF document text, select the "Pencil" icon from the top menu bar. This will open up the editing tools.
  4. When you are done editing, tap "Cross" to save the changes.

It's costless, simple to use, and works on all major platforms. That's what you need to know about the pros and cons of using Xodo to make alterations to text in PDFs.


  • It supports multiple file formats, and you can work with documents from many sources.
  • You can add annotations like highlights, notes, and drawings.
  • The app is secure and compatible with Windows 10.


  • Certain capabilities require an upgrade to the Pro.
  • Can be rather slow and not suitable for complex PDFs.
  • Does not have OCR function in the no-charge version, so you can't edit text in scanned PDFs.

Why Edit PDF Text Offline?

Whether you are a student, a professional, or a business owner, there may be times when you must know how to make PDF editable. Students must revise an essay or research paper before submitting it for grading. Professionals may necessitate amending the documents they are sending out for review or approval. Business owners should consider updating their product catalogs or brochures with new information.

No matter what the situation is, if you are out of an Internet connection, it can be difficult to modify text in PDF. Fortunately, there are tools available that permit you to modify text in a PDF without being linked to the Internet. These instruments offer the necessary features for making edits easily.

The main benefits of editing text in PDF:

  1. Preserves formatting - When you edit the text in a PDF, the layout remains intact, making it easier to read and share with others.
  2. Saves time - You can quickly make changes to the text without having to open up the original document and reformat it manually.
  3. Portability - Offline PDF editor enables you to distribute documents on any device, with no worries about compatibility problems.
  4. Security - With PDFs, you can password-protect and add digital signatures for added safety when sharing documents online.
  5. Reliability - PDFs possess greater dependability than other document formats, making them optimal for sending sensitive information or data.
  6. Compatibility - PDFs are compatible with almost all operating systems and devices, so you can easily view them on any platform.

In conclusion, editing text in a PDF offers numerous advantages for both individuals and businesses alike. It's fast, secure, and reliable, meaning it's the ideal format for distributing documents electronically or by email.

How to Edit Text in a PDF Offline: Conclusion

In short, editing text in PDF offline is a relatively straightforward endeavor. It requires a few simple steps and some attention to detail. To verify you have the best experience, be sure to open the PDF in an appropriate editor. Select the correct text for editing, and adjust the font size and style if needed. Additionally, when you have finished editing, save your changes in the same file format. Use a reliable PDF editor to check the document for errors before sharing it with others. By taking these steps, you can easily adjust the text in a PDF while disconnected from the web with confidence.

Other software you might like

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  • Explore the features of Video Editor to merge media, trim and crop video, insert custom tracks, create titles and transitions, and more.
Alexandra Meyer
by Alexandra Meyer
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